Cancel anytime |
Cancel anytime |
Digital Publishing-as-a-Service
Digital Publishing-as-a-Service
Digital publishing is a bottleneck. Website management is a time-sink.
PublishFlow keeps your CMS and LMS updated, accurate, and compliant - without the hiring circus, freelancer roulette, or that one person who's "really busy right now."
Hiring is tough right now. Subscribe to professional publishing, digital management, and content operations instead. Cancel anytime.
👋 Cancel anytime 💼 Fully insured · 🔒 GDPR compliant · 🇬🇧 UK-based
Before founding PublishFlow, I spent 15 years contracting and working on platforms for:
The challenge
The challenge
Why teams choose PublishFlow over hiring
Why teams choose PublishFlow over hiring
Why teams choose PublishFlow over hiring
Digital publishing
Professional publishing on subscription. Three plans (Core, Pro, Pro+) with fixed monthly pricing. No hiring headaches. Because "unlimited" shouldn't mean "eventually."
Unlimited requests
Queue as many tasks as you like. I work through them systematically - one at a time or two at once, depending on plan.
Transparent turnarounds
24h (Core), 12h (Pro), or 6h (Pro+). Not "when we get to it." Actual SLAs you can coordinate launches around.
Async-first workflow
Requests via Trello, updates via Slack or Teams, QA behind the scenes. You stay informed, not interrupted. No Zoom fatigue whatsoever.
Assign Task
How it works
How it works
How PublishFlow Works
How PublishFlow Works
How PublishFlow Works
Every request tracked. Every task visible. Every update documented.
Every request tracked. Every task visible. Every update documented.
Every request tracked. Every task visible. Every update documented.
Submit via your preferred project management tool (Trello, Asana, Jira) or use mine
Submit via your preferred project management tool (Trello, Asana, Jira) or use mine
Submit via your preferred project management tool (Trello, Asana, Jira) or use mine
Watch progress through your dedicated pipeline in real-time
Watch progress through your dedicated pipeline in real-time
Watch progress through your dedicated pipeline in real-time
QA process before every publish
QA process before every publish
QA process before every publish
Video summaries and analytics reporting depending on your plan
Video summaries and analytics reporting depending on your plan
Video summaries and analytics reporting depending on your plan
Wave goodbye to
missed deadlines
disorganized workflows
unnecessary complexity
slow progress
wasted time
lack of collaboration
task overload
missed deadlines
disorganized workflows
unnecessary complexity
slow progress
wasted time
lack of collaboration
task overload
missed deadlines
disorganized workflows
unnecessary complexity
slow progress
wasted time
lack of collaboration
task overload
missed deadlines
disorganized workflows
unnecessary complexity
slow progress
wasted time
lack of collaboration
task overload
Unlimited
Unlimited tasks
72h-12h
Guaranteed turnarounds
15+ Years
Publishing experience
£1,199+
Starting price
Flexible plans
Flexible plans
Affordable Pricing Plans
Transparent pricing. Simple subscriptions. Unlimited tasks. Cancel anytime.
Unlimited publishing tasks
1 CMS or LMS platform
24h turnaround
Uploads, formatting, metadata
Image editing & optimization
Alt text & accessibility flags
Trello + Slack support
Quarterly summary report
Unlimited publishing tasks
2 CMS or LMS platforms
12h turnaround
Everything in Core +
Customizable Dashboards
Monthly Loom reports
Optional social scheduling
SEO/UX optimization notes
Unlimited publishing tasks
Multiple platforms (AEM)
Priority turnaround
Everything in Pro
Priority handling (2 lanes)
Weekly dashboard updates
Governance & accessibility QA
Dedicated support
Fixed monthly cost, cancel anytime
15+ Platforms supported
No surprise invoices.
Unlimited publishing tasks
1 CMS or LMS platform
24h turnaround
Uploads, formatting, metadata
Image editing & optimization
Alt text & accessibility flags
Trello + Slack support
Quarterly summary report
Unlimited publishing tasks
2 CMS or LMS platforms
12h turnaround
Everything in Core +
Customizable Dashboards
Monthly Loom reports
Optional social scheduling
SEO/UX optimization notes
Unlimited publishing tasks
Multiple platforms (AEM)
Priority turnaround
Everything in Pro
Priority handling (2 lanes)
Weekly dashboard updates
Governance & accessibility QA
Dedicated support
Fixed monthly cost, cancel anytime
15+ Platforms supported
No surprise invoices.
Unlimited publishing tasks
1 CMS or LMS platform
24h turnaround
Uploads, formatting, metadata
Image editing & optimization
Alt text & accessibility flags
Trello + Slack support
Quarterly summary report
Unlimited publishing tasks
2 CMS or LMS platforms
12h turnaround
Everything in Core +
Customizable Dashboards
Monthly Loom reports
Optional social scheduling
SEO/UX optimization notes
Unlimited publishing tasks
Multiple platforms (AEM)
Priority turnaround
Everything in Pro
Priority handling (2 lanes)
Weekly dashboard updates
Governance & accessibility QA
Dedicated support
Fixed monthly cost, cancel anytime
15+ Platforms supported
No surprise invoices.
More
More
Add-ons & extensions
Scale from publishing to full operations
Intranet Management
SharePoint+
£1,000
per month
Contact for scoping
Contact for scoping
Internal publishing
Internal publishing
Permissions management
Permissions management
Metadata & accessibility QA
Metadata & accessibility QA
Governance-level support
Governance-level support
AI Content Studio
Full digital marketing team of AI agents
£2,499
per month
Add to plan
Add to plan
Up to 15 AI content requests/month
Up to 15 AI content requests/month
Articles, visuals, or short videos
Articles, visuals, or short videos
Human-reviewed for brand accuracy
Human-reviewed for brand accuracy
Replaces a human marketing team
Replaces a human marketing team
AI Automation Package
Custom n8n workflows & automation
£750
per month
Add to plan
Add to plan
Custom workflow development
Custom workflow development
n8n hosting & maintenance
n8n hosting & maintenance
AI agent orchestration
AI agent orchestration
API integrations & automation
API integrations & automation
Dedicated support
Dedicated support
Developer Coordination
Scope custom development work
£1,000
per month
Contact for scoping
Contact for scoping
Coordinate external developers
Coordinate external developers
Manage UX/technical projects
Manage UX/technical projects
Bridge publishing and dev work
Bridge publishing and dev work
Accessibility Audit
WCAG 2.2 AA compliance review
£750
one off
Add to plan
Add to plan
Full accessibility compliance review
Full accessibility compliance review
Fixes backlog with priorities
Fixes backlog with priorities
WCAG 2.2 AA standards
WCAG 2.2 AA standards
Protect reputation & legal position
Protect reputation & legal position
CRO Pack
Conversion rate optimization testing
£950
per test cycle
2x hypotheses per year
2x hypotheses per year
A/B testing setup
A/B testing setup
Analytics configuration
Analytics configuration
Data-driven conversion insights
Data-driven conversion insights
Additional add-ons:
Additional add-ons:
Additional add-ons:
SEO Optimiser - £450/mo (Keyword & meta optimization, monthly rank insights, performance tracking)
SEO Optimiser - £450/mo (Keyword & meta optimization, monthly rank insights, performance tracking)
SEO Optimiser - £450/mo (Keyword & meta optimization, monthly rank insights, performance tracking)
Video Editing & Transcription - £650/mo (Light edits, captions, transcripts)
Video Editing & Transcription - £650/mo (Light edits, captions, transcripts)
Video Editing & Transcription - £650/mo (Light edits, captions, transcripts)
Extra CMS/LMS Platform - £400/mo (Add another platform beyond included count)
Extra CMS/LMS Platform - £400/mo (Add another platform beyond included count)
Extra CMS/LMS Platform - £400/mo (Add another platform beyond included count)
Migration / Rebuild Projects - Custom pricing (Scoped separately for enterprise migrations)
Migration / Rebuild Projects - Custom pricing (Scoped separately for enterprise migrations)
Migration / Rebuild Projects - Custom pricing (Scoped separately for enterprise migrations)
About
About
The Journey Behind PublishFlow
The Journey Behind PublishFlow
The Journey Behind PublishFlow
I'm the founder of PublishFlow, and I spent 15 years contracting and working on CMS and digital systems for clients like Barclays, AstraZeneca, Three, Nivea, Aviva, Ericsson and Volkswagen.
After seeing the same publishing bottlenecks across every organisation - hiring freezes, freelancer chaos, endless backlogs - I have launched PublishFlow to solve it properly. Professional digital publishing, website management to scaled AI content operations as a service. No HR overhead. No contractor roulette. Just reliable, consistent delivery.
I'm the founder of PublishFlow, and I spent 15 years contracting and working on CMS and digital systems for clients like Barclays, AstraZeneca, Three, Nivea, Aviva, Ericsson and Volkswagen.
After seeing the same publishing bottlenecks across every organisation - hiring freezes, freelancer chaos, endless backlogs - I have launched PublishFlow to solve it properly. Professional digital publishing, website management to scaled AI content operations as a service. No HR overhead. No contractor roulette. Just reliable, consistent delivery.
I'm the founder of PublishFlow, and I spent 15 years contracting and working on CMS and digital systems for clients like Barclays, AstraZeneca, Three, Nivea, Aviva, Ericsson and Volkswagen.
After seeing the same publishing bottlenecks across every organisation - hiring freezes, freelancer chaos, endless backlogs - I have launched PublishFlow to solve it properly. Professional digital publishing, website management to scaled AI content operations as a service. No HR overhead. No contractor roulette. Just reliable, consistent delivery.
15+ Years
Experience across enterprise CMS platforms
Experience across enterprise CMS platforms
£1M
Professional indemnity insurance
Professional indemnity insurance
100%
GDPR compliant processes
GDPR compliant processes
UK-Based
Operating under UK data protection laws
Operating under UK data protection laws
Comparison
Comparison
What sets PublishFlow apart
See how PublishFlow compares to hiring and agencies
Discover how Prismo outperforms other platforms with superior features, better performance, and unmatched ease of use.
OTHER SOLUTIONS
Unpredictable costs
Unpredictable costs
Unpredictable costs
Inconsistent quality
Inconsistent quality
Inconsistent quality
Slow turnarounds
Slow turnarounds
Slow turnarounds
Limited availability
Limited availability
Limited availability
No process integration
No process integration
No process integration
Hidden scope creep
Hidden scope creep
Hidden scope creep
Zero accountability
Zero accountability
Zero accountability
Context loss
Context loss
Context loss
V/S
Fixed monthly pricing
Fixed monthly pricing
Fixed monthly pricing
Consistent quality
Consistent quality
Consistent quality
Guaranteed turnarounds
Guaranteed turnarounds
Guaranteed turnarounds
Always available
Always available
Always available
Integrated workflow
Integrated workflow
Integrated workflow
Genuine unlimited
Genuine unlimited
Genuine unlimited
Built-in accountability
Built-in accountability
Built-in accountability
Institutional knowledge
Institutional knowledge
Institutional knowledge
Service overview
Simplify Publishing with a professional service
Discover the workflow designed to eliminate bottlenecks, maintain quality, and keep your content moving.
Discover features designed to simplify workflows, boost productivity, and improve team collaboration seamlessly.
Discover features designed to simplify workflows, boost productivity, and improve team collaboration seamlessly.
Request submission
Request submission
Simple Trello forms. Three request types. No complexity.
Simple Trello forms. Three request types. No complexity.
Live tracking
Live tracking
Watch your request progress in real-time via Trello or other.
Watch your request progress in real-time via Trello or other.
6-Step QA process
6-Step QA process
Spelling, links, layout, metadata, accessibility, preview.
Spelling, links, layout, metadata, accessibility, preview.
Transparent reporting
Transparent reporting
Monthly Loom videos (Pro), weekly dashboards (Pro+), quarterly summaries (Core).
Monthly Loom videos (Pro), weekly dashboards (Pro+), quarterly summaries (Core).
Other Interesting Features
Built-in accountability
Integrated workflow
Real-time Collaboration
Task Management
Security Measures
Institutional knowledge
Genuine unlimited
No surprise invoices
Unique Features
Unique Features
Unleash PublishFlow's Unique Potential for you
Unleash PublishFlow's unique potential for you
Three core principles that separate professional publishing from amateur hour
Unlimited Requests
Queue Everything, Never Pay Extra
Most "unlimited" services have hidden limits. PublishFlow genuinely means unlimited. Queue 5 requests or 50 - same price, same service. Think of it as your publishing conveyor belt: you add tasks, I work through them systematically. No surge pricing. No "that'll be extra." Perfect for teams who need predictable costs.
Transparent SLAs
Actual Deadlines, Not "We'll Try"
72h (Core) · 48h (Pro) · 24–48h (Pro+). These aren't aspirations. They're commitments. You'll know exactly when your content goes live, so you can plan launches and campaigns around real dates. No more vagueness. Just: request submitted Tuesday, published Thursday.
Async-First Workflow
Stay Informed, Not Interrupted
Requests via Trello. Updates via Slack or Teams. QA happens behind the scenes. Loom walkthroughs when needed. Translation: Your publishing gets done while you're in meetings or doing your job. No "quick calls" that eat 45 minutes. Publishing happens in the background, not on your calendar.
Unlimited Requests
Queue Everything, Never Pay Extra
Most "unlimited" services have hidden limits. PublishFlow genuinely means unlimited. Queue 5 requests or 50 - same price, same service. Think of it as your publishing conveyor belt: you add tasks, I work through them systematically. No surge pricing. No "that'll be extra." Perfect for teams who need predictable costs.
Transparent SLAs
Actual Deadlines, Not "We'll Try"
72h (Core) · 48h (Pro) · 24–48h (Pro+). These aren't aspirations. They're commitments. You'll know exactly when your content goes live, so you can plan launches and campaigns around real dates. No more vagueness. Just: request submitted Tuesday, published Thursday.
Async-First Workflow
Stay Informed, Not Interrupted
Requests via Trello. Updates via Slack or Teams. QA happens behind the scenes. Loom walkthroughs when needed. Translation: Your publishing gets done while you're in meetings or doing your job. No "quick calls" that eat 45 minutes. Publishing happens in the background, not on your calendar.
Meetings and Collaboration
Seamless Collaboration for Effective Meetings
Easily schedule and manage meetings, collaborate in real-time, and keep everyone aligned for successful team interactions and faster decision-making.
Meetings and Collaboration
Seamless Collaboration for Effective Meetings
Easily schedule and manage meetings, collaborate in real-time, and keep everyone aligned for successful team interactions and faster decision-making.
Events and Document Sharing
Organize Events and Share Documents
Effortlessly manage events, share important documents, and collaborate with your team to ensure everything is in one place and easily accessible.
Events and Document Sharing
Organize Events and Share Documents
Effortlessly manage events, share important documents, and collaborate with your team to ensure everything is in one place and easily accessible.
Planning and Tracking
Efficient Planning and Real-Time Tracking
Plan tasks, set priorities, and track progress with ease to ensure projects stay on track and deadlines are met with minimal effort.
Planning and Tracking
Efficient Planning and Real-Time Tracking
Plan tasks, set priorities, and track progress with ease to ensure projects stay on track and deadlines are met with minimal effort.
Industry Insights
Industry Insights
How PublishFlow works across different organisations
Corporate
Non-profits
Agencies
Tech & SaaS
Education
Corporate & enterprise
Enterprise Publishing Without Enterprise Overheads
Multi-platform support (AEM, Sitecore, SharePoint) with governance-level QA. Priority handling with Pro+ plans-24–48h turnaround for time-sensitive announcements. Accessibility compliance built in (WCAG 2.2 AA) to protect your reputation and legal position. £3,499/mo (Pro+) vs. £9,900-£13,200/mo for a CMS contractor.
Built-in accountability
Quarterly reviews, monthly/weekly reports included.
Corporate
Non-profits
Agencies
Tech & SaaS
Education
Corporate & enterprise
Enterprise Publishing Without Enterprise Overheads
Multi-platform support (AEM, Sitecore, SharePoint) with governance-level QA. Priority handling with Pro+ plans-24–48h turnaround for time-sensitive announcements. Accessibility compliance built in (WCAG 2.2 AA) to protect your reputation and legal position. £3,499/mo (Pro+) vs. £9,900-£13,200/mo for a CMS contractor.
Built-in accountability
Quarterly reviews, monthly/weekly reports included.
Corporate
Non-profits
Agencies
Tech & SaaS
Education
Corporate & enterprise
Enterprise Publishing Without Enterprise Overheads
Multi-platform support (AEM, Sitecore, SharePoint) with governance-level QA. Priority handling with Pro+ plans-24–48h turnaround for time-sensitive announcements. Accessibility compliance built in (WCAG 2.2 AA) to protect your reputation and legal position. £3,499/mo (Pro+) vs. £9,900-£13,200/mo for a CMS contractor.
Built-in accountability
Quarterly reviews, monthly/weekly reports included.
Async Workflow
Async Workflow
Async Workflow
Transparent SLAs
Transparent SLAs
Transparent SLAs
Full QA Included
Full QA Included
Full QA Included
GDPR Compliant
GDPR Compliant
GDPR Compliant
Contact
Contact
We’d Love to Hear
From You
We’d Love to Hear
From You
We’d Love to Hear
From You
Contact us for inquiries, support, or feedback. We're here to assist you every step of the way.
Contact us for inquiries, support, or feedback. We're here to assist you every step of the way.
Contact us for inquiries, support, or feedback. We're here to assist you every step of the way.
Let's talk
Let's talk
Book a discovery call
Book a discovery call
Book a discovery call
Most organisations don't need another tool, another hire, or another agency retainer. They need someone who just gets it done. Book a 30-minute call and find out if PublishFlow is the right fit.
Most organisations don't need another tool, another hire, or another agency retainer. They need someone who just gets it done. Book a 30-minute call and find out if PublishFlow is the right fit.
Most organisations don't need another tool, another hire, or another agency retainer. They need someone who just gets it done. Book a 30-minute call and find out if PublishFlow is the right fit.
FAQs
FAQs
Frequently Asked Questions
Do you really mean unlimited?
What platforms are included?
Is this just publishing, or can you handle broader website management?
What counts as a "request"?
What if I need changes to something you've just published?
Can I pause my subscription?
Do you take feedback?
Do you build custom pages or components from scratch?
What's included in the AI Content Studio add-on?
Why should I trust you?
Do you really mean unlimited?
What platforms are included?
Any CMS or LMS worth using. If it has a login screen and a publish button, I can handle it. Intranet platforms like SharePoint or Confluence are available as a separate add-on because they require governance-level thinking.
Is this just publishing, or can you handle broader website management?
What counts as a "request"?
What if I need changes to something you've just published?
Can I pause my subscription?
Do you take feedback?
Do you build custom pages or components from scratch?
What's included in the AI Content Studio add-on?
Why should I trust you?
Do you really mean unlimited?
What platforms are included?
Any CMS or LMS worth using. If it has a login screen and a publish button, I can handle it. Intranet platforms like SharePoint or Confluence are available as a separate add-on because they require governance-level thinking.
Is this just publishing, or can you handle broader website management?
What counts as a "request"?
What if I need changes to something you've just published?
Can I pause my subscription?
Do you take feedback?
Do you build custom pages or components from scratch?
What's included in the AI Content Studio add-on?
Why should I trust you?
Have Questions? We're Here to Help!
Have Questions? We're Here to Help!
Reach out to our support team for any queries or assistance.
Reach out to our support team for any queries or assistance.